Exhibition: EWCPS 2025

ON-SITE AND ONLINE

Hybrid Exhibitions

Our exhibition provides extensive opportunities to present your company and institution on-site and online and network with participants. Our self-developed, virtual congress platform is the global interface to reach all event participants. We offer optimal visibility and direct communication with your target group based on our long-term experiences in the congress, conference, and exhibition sector.

Short Facts about EWCPS 2025

Hybrid-Event

EWCPS 2025
- 700 expected participants
- more than 500 Lectures
- more than 250 Posters

Highlights

Four exhibition categories, which are directly integrated into the catering area, the poster area, and the walkways to the lecture rooms.
The exhibition packages include company presentations, which take place within the scientific program.
With the included exhibitor ticket, booth staff can participate in the entire event, including the Gala dinner.
Access to the participant list.

Confirmed Exhibitors

Exhibitors

Booking Options

Packages

Feature by Booking Options	Platinum	Gold	Silver	Bronze
Price	13,500 €^*1 Book Platinum	11,000 €^*1 Book Gold	8,500 €^*1 Book Silver	6,000 €^*1 Book Bronze
Exhibition booth
Exhibition Space	12 sqm exhibition space (3x4 meters)	9 sqm exhibition space (3x3 meters)	9 sqm exhibition space (3x3 meters)	6 sqm exhibition space (3x2 meters)
Exhibition Space Selection Right to choose the placement of the booth in the exhibition hall	Available Booth Space: 14. Allocation according to "first come, first served"	Available Booth Spaces: 4, 10, 13, 15. Allocation according to "first come, first served"	Available Booth Spaces: 4. Allocation according to "first come, first served"	Available Booth Spaces: 7, 11, 12. Allocation according to "first come, first served"
Booth construction	Including Prefabricated Stand Construction^*2	Including Prefabricated Stand Construction^*2	Including Walls	1.000€
Technical and organizational support before and during the event
Access to the virtual platform	Included for booth staff (on-site and online) Via the virtual platform you have access to the following services: Access to the list of participants. You can filter within the attendee list according to the interests that the attendees have indicated and thus find your target group even more easily. Contact any participant (on-site and online) via the integrated chat Use the integrated video chat function to get into a personal conversation with (online) participants. Send participants (on-site and online) a contact request and exchange personal contact information. Watch all presentations again after the event. We record all presentations during the event. You can then watch them again via the virtual platform up to 14 days after the event.
Virtual company profile	Included Your company profile will be displayed on the virtual platform. This contains: Your company logo A short description text (maximum 2,000 characters) Your contact details (incl. e-mail address, telephone number and company address)
Tickets
Complimentary Tickets	5 complimentary on-site registration fees to access scientific sessions for the company staff^3 3 complimentary online registration fees to access scientific sessions for the company staff^4	4 complimentary on-site registration fees to access scientific sessions for the company staff^3 2 complimentary online registration fees to access scientific sessions for the company staff^4	3 complimentary on-site registration fees to access scientific sessions for the company staff^3 1 complimentary online registration fees to access scientific sessions for the company staff^4	2 complimentary on-site registration fees to access scientific sessions for the company staff^*3
Gala dinner	5 complimentary tickets for the conference gala dinner	4 complimentary tickets for the conference gala dinner	3 complimentary tickets for the conference gala dinner	2 complimentary tickets for the conference gala dinner
Visibility & lead acquisition
Special sponsoring items	Exclusiv sponsoring of: Congress Bags^5 or Congress Lanyards^5 or Sold - ~~Company logo on all name badges and poster numbers~~ Allocation according to "first come, first served"	A video Ad of 60 seconds before one of the plenary lectures^*1
Logo on the login page of the event virtual platform
A push notification to all participants of the event maximum 255 characters. The text can be freely specified by you
Additional company profile placement in the poster room virtual platform
Digital Book of Abstracts (DIN A4)	Full page ad on U3 or U4 in the Digital Book of Abstracts Allocation according to "first come, first served"	Full page advert in the Digital Book of Abstracts	Half page advert in the Digital Book of Abstracts
Congress Bags inserts	2 advertising brochures in the conference bag (up to 4 A4 pages per brochure)^*5	1 advertising brochure in the conference bag (up to 4 A4 pages)^*5	1 DIN A4 advertising flyer in the conference bag^*5
Company or Product presentation	10 minutes of presentation time within the lecture program included^*6	5 minutes of presentation time within the lecture program included^*6	3 minutes of presentation time within the lecture program included^*6
Access to participant list via the virtual platform
Publication of your company logo on the event website
Logo placement in the scientific lecture program virtual platform
Publication of your company logo in the DGM annual report
Conference logo for use on sponsor’s promotional leaflets
Includes support contributions for the social evening of 1,500€
Choose your booking package	Book Platinum	Book Gold	Book Silver	Book Bronze

*1 excl. VAT
*2 If the Prefabricated Stand Construction is not desired, it can be cancelled. This does not change the booking price. Requests for changes in the furniture can be made in consultation with the booth building company. The costs for other/additional furniture/services will be negotiated with the exhibitor in advance and then charged to the exhibitor.
*3 The complimentary tickets entitles to participate in the scientific program, all coffee breaks, Lunch Snacks and the Gala Dinner. The presentation of a contribution is not included in this ticket. Authors with a contribution must purchase a separate ticket to the event.
*4 The presentation of a contribution is not included in this ticket. Authors with a contribution must purchase a separate ticket to the event.
*5 Must be provided by the sponsor. Approx. 700 pcs. The required type, quantity, delivery date, and address will be agreed upon in good time before the event.
*6 The exact time/session of the company/product presentation will be coordinated with the exhibitor in advance.

Further Sponsoring Options - Early Bird Rate

Other Sponsoring ITEMS	Services
Video-ad on TV Penals (3.000€)	Your Video (4k portrait format - no sound - 30 sec. max) is displayed min. 25 times a day throuout the buildings on all vidoe/information panels
Inserts to the congress bags^*5	2.500€ - Brochure (One per bag, up to 4 DIN A4 pages) 2.000€ - Pens (One per bag) 2.000€ - Writing Blocks (One per bag, DIN A4 max) 2.000€ - USB Sticks (One per bag) 1.500€ - Flyer (One per bag, one page, up to DIN A4)
Advertisements in the digital Book of Abstracts	1.000€ - Full Page, inside, color 700€ - Half page, inside, color

EVENT Sponsoring Options	Services
After-Lunch Seminars - Satellite Symposium (5,000€)	The organizer offers opportunity for several 45-minute satellite symposia to be held in one of the session halls after lunchtime. The time allocated for the symposia is scheduled after the lunch provided by the organizer and before the start of the next scientific programme session. The EWCPS 2025 organizers will try to avoid that at the time at which seminar is being held, other comparable events with similar content take place within the scope of the Conference Schedule. Time slots will be allocated on a first come, first served basis and according to the sponsorship category. Preference in the choice of the day is given to higher category sponsors. Satellite symposium program has to be submitted to and approved by the Scientific Committee. “After-lunch seminars“ price includes: Hall rental for up to 45-minutes (Lecture Hall B & D available, up to 250 Seats) Sound amplification, two microphones, video projection inkluding technical assistance Possibility to hand out documents and promotional material to participants on site Announcement in the final program (title, organizer) Sponsor are welcome to publish program and proceedings of the satellite symposium.
Afternoon Users Meeting // Discussion Group // Workshop (Price depending on room size)	The organizer offers opportunity for several Users Meetings // Discussion Groups // Workshops to be held in one of the conference rooms after the last scientific session of the day closes. Program for this type of event has to be submitted to and approved by the Scientific Committee “Afternoon Users Meeting“ includes: Conference room rental for up to 60 minutes (next to exhibition area on the 1^st floor, 18 to 28 seats) Type of seating: O-Style video projection inkluded Possibility to hand out documents and promotional material to participants on site Announcement in the final program (title, organizer) Sponsor are welcome to publish program of the Users Meeting // Discussion Group // Workshop. Available rooms: Conference Room 1 = 20 seats without screen, 18 seats with screen (2,000€) Conference Room 2 = 24 seats without screen, 20 seats with screen (2,500€) Conference Room 3 = 28 seats without screen, 24 seats with screen (2,250€)
Sponsoring of a Coffee Break (1,500€)	You are the exclusive sponsor of a coffee break during the event. Up to four roll-ups you provide will be set up in the catering area. A brochure stand will be set up at each catering station where you can exclusively display up to four brochures or flyers You will be named as a sponsor of the respective coffee break in the program. You will be listed as a sponsor of EWCPS 2025.
Sponsoring of a Lunch Break (2.500€)	You are the exclusive sponsor of a lunch break during the event. Up to four roll-ups you provide will be set up in the catering area. A brochure stand will be set up at each catering station where you can exclusively display up to four brochures or flyers One flyer insert to the congress bags (One per bag, one page, up to DIN A4)^*5 You will be named as a sponsor of the respective lunch break in the program. You will be listed as a sponsor of EWCPS 2025.
Sponsoring of the Hot Plasma Party (5,000€)	You are the exclusive sponsor of the Hot Plasma Party, which will take place on Tuesday, 4 March 2025. Up to four roll-ups you provide will be set up in the Party Location. Distribution of up to four brochures or flyers on site at the party location^5 One brochure insert to the congress bags (One per bag, up to 4 DIN A4 pages)^5 You will be named as exclusive sponsor of the Hot Plasma Party in the program and on the information website of the party. You will be listed as a sponsor of EWCPS 2025.
Sponsoring of the Conference Dinner (5,000€)	You are the exclusive sponsor of the EWCPS Conference Dinner, which will take place on Thursday, 6 March 2025. Up to four roll-ups you provide will be set up in the Dinner Location. Your Company Logo on the menu cards. Distribution of up to four brochures or flyers on site at the conference dinner location^5 One brochure insert to the congress bags (One per bag, up to 4 DIN A4 pages)^5 You will be named as exclusive sponsor of the EWCPS conference dinner in the program and on the information website of the dinner. You will be listed as a sponsor of EWCPS 2025.